Administrative rules and regulations have been established to carry out the authority granted by Salem Revised Code (SRC) regarding public use of Wallace Marine Park Softball Complex.

Section 1: Introduction

  1. Purpose
    1. Salem Revised Code authorizes the establishments of administrative rules and regulations that shall ensure safe, convenient, and efficient use of public facilities, as well as regulate and administrate public use of Wallace Marine Park Softball Complex under the following:
      1. SRC Chapter 90—Alcoholic Beverages
      2. SRC Chapter 93—Noise
      3. SRC Chapter 94—Offenses in Parks
    2. Purpose of the Administrative Rules and Regulations
      1. To facilitate maximum use of Wallace Marine Park Softball Complex by the general public.
      2. To regulate Wallace Marine Park Softball Complex, assuring maximum opportunity for use through advance reservations and scheduling.
      3. To coordinate public use of the facility with maintenance, construction, and other events or activities.
    3. Goal of the Administrative Rules and Regulations
      1. It is the goal of the City of Salem Public Works Department to contribute to the fulfillment of the leisure needs of the citizens. This will be achieved through creative leadership, facilities, and public open spaces that encourage individual satisfaction and generate community pride.
    4. Rights Reserved by the City of Salem
      1. The City reserves the right to limit or deny park use based on availability of City resources and physical condition of areas requested.
      2. The City reserves the right to cancel any scheduled or reserved park use due to unforeseen circumstances or emergency situations.
      3. The City reserves the right to require a change or make modification to an event and its scope as a condition of granting a permit.
      4. The City reserves the right to close City ballfields at its discretion.
      5. The City reserves the right to amend insurance and/or liability requirements, determined by the City’s Risk Manager, as a condition of granting use.
      6. The City may adopt such additional rules and regulations consistent with the provisions of Salem Revised Code that the City determines carry out the authority granted to City staff by Salem Revised Code regarding public use of the Wallace Marine Park Softball Complex.
      7. The City reserves the right to require a change or to make modifications to a team name.

Section 2: Operational Policy

The Wallace Marine Park Softball Complex complements a diverse park and recreational facility system comprised of neighborhood parks, community parks, and special use facilities, as well as various venues for special events, festivals, and competitions.

  1. The Wallace Marine Park Softball Complex will be maintained at optimal standards to attract the highest level of year-round use.
  2. The Wallace Marine Park Softball Complex will be managed in a manner that maximizes revenue generation.
    1. Organizations renting the Wallace Marine Park Softball Complex may close the facility to the general public and charge admission fees.
    2. All organizations wishing to rent the Wallace Marine Park Softball Complex must secure a Park Use Permit and Agreement and abide by the rules and regulations stated therein.
    3. The City of Salem reserves the right to review and approve or deny revenue-generating activities in or associated with the Wallace Marine Park Softball Complex (e.g., concessions, admission, and fund-raising).
    4. The fee and charge structure makes no differentiation for nonprofit organizations.
    5. The Public Works Department will administer the City of Salem League Rules and Wallace Marine Park Softball Complex Administrative Rules and Regulations to meet the facility operation goals.
    6. Beer and wine sales are allowed, by permit, under the provisions of SRC 94.195.
  3. The Wallace Marine Park Softball Complex shall have a designated reserve fund to complete repair, renovation, and improvement projects to the facility which exceed $1,000.
  4. The following items are prohibited in the Wallace Marine Park Softball Complex:
    1. Coolers, ice chests/boxes, cans, glass bottles, and fireworks. An entry gate monitor will be stationed to assure compliance.
    2. Animals and pets. Exception: Certified service animals are allowed.
    3. Bicycling, skateboarding, skating, large riding toys, and distracting or noise-making toys.
  5. For the safety and health of softball program participants, spectators, and visitors, operational rules and regulations have been established. Noncompliance with the following rules and regulations may result in disciplinary action, including ejection from the facility.
    1. Unsportsmanlike conduct, violence, threat of violence, and use of profanity will not be tolerated. Under no circumstances will the following be tolerated at the Wallace Marine Park Softball Complex:
      1. Physically fighting or striking or verbally threatening to harm an umpire, a competitor, a spectator, or a City of Salem employee.
      2. Continually addressing an umpire, a competitor, a spectator, or a City of Salem employee with disrespect, dissent, or resentment.
      3. Endangering other people by throwing bats, balls, equipment, or other objects.
      4. Inappropriate physical contact with, or inappropriate gestures toward, anyone.
      5. Intoxication.
      6. Intentional delay of the game.
    2. Individuals who destroy or vandalize Wallace Marine Park Softball Complex property (including but not limited to restrooms, bleachers, play structure, trees, and shrubs) will be removed from the Wallace Marine Park Softball Complex. Individuals responsible for damage will be billed for repairs and/or replacement.
    3. Consumption of alcohol is prohibited anywhere outside the Wallace Marine Park Softball Complex fenced area. Alcohol is prohibited in all other areas of Wallace Marine Park, including soccer fields, parking lots, the boat launch, and picnic and play areas.
    4. Parents/guardians are responsible for the conduct and safety of their children.
    5. Children using the play structure, bleachers, or other areas of the Wallace Marine Park Softball Complex must be supervised at all times by a parent or guardian. Any unsupervised children may have their privilege to use the play structure taken away by City of Salem staff.
    6. Parking vehicles in fire lanes may result in the vehicle being cited and/or towed at the owner’s expense.
    7. There is no smoking or vaping allowed in the Wallace Marine Park Softball Complex at any time.
      1. Any person caught smoking or vaping in the park will be issued a verbal warning, which will also apply to the team they represent.
      2. A second incident will result in the smoker being ejected from the park for the remainder of the day.
      3. A third incident will result in the smoker being ejected from the park for one year from the date of the infraction.
      4. If the smoker cannot be positively identified, the team captain will be held liable.
    8. The Wallace Marine Park Softball Complex access gates are locked 30 minutes following the last out of the last game. Any vehicle left in the parking lot after the gates have locked will remain there until the next business day. Should an owner desire to remove their vehicle from the parking lot prior to the next business day, a $25 fee will be charged to have P&M Automotive come to Wallace Marine Park to open the gates. In addition, the City of Salem will not be held responsible for theft, damage, or condition of the vehicle if left overnight.

Section 3: Hours of Operation

The Wallace Marine Park Softball Complex operates April through November annually under the following conditions:

  1. Operating Hours
    1. Complex operating hours are 5 a.m. to 12 midnight weekdays and weekends. Exception: The 12 midnight curfew may be waived by the City.
  2. Seasonal Closures
    1. The City of Salem closes all City-owned ballfields each year between November 1 and April 1. Depending on weather patterns and field conditions, the ballfields may be closed beyond April 1. The Salem-Keizer School District may also implement ballfield closures for their facilities. Once ballfield closures are in effect, user groups will be asked to comply or lose potential field use privileges.

Section 4: Scheduling and Reservation Process

Use of the Wallace Marine Park Softball Complex is coordinated through the City of Salem Parks and Transportation Services Division office located at the Civic Center, 555 Liberty Street SE, Room 325, Salem, Oregon. Office hours are 8 a.m. to 5 p.m., Monday through Friday. The complex is scheduled annually to host local, state, regional, and national tournaments, and competitive and recreational league play. Activities offered through the complex are scheduled as follows:

  1. National/Regional Tournaments
    1. Tournaments offered through nationally recognized organizations (e.g., USSSA, ASA) are primarily on a “bid” basis. Bids for national and regional tournaments are developed by City staff, submitted to the national organization for review, and presented at the respective association’s annual conference. Tournaments awarded to the City of Salem take priority over any other use of the Wallace Marine Park Softball Complex.
  2. State/Local Tournaments
    1. Tournaments are coordinated with state and local association representatives. Award and scheduling of these tournaments are at the sole discretion of the City of Salem.
  3. League Play
    1. League play, to include practices and pre-season tournaments, is held Sunday through Friday between April 1 and November 1 annually. Play is divided into two seasons, Spring/Summer and Fall leagues.
  4. Special Events
    1. Special events may be scheduled at the Wallace Marine Park Softball Complex on a first-come, space-available basis. All inquiries regarding special events shall be directed to the City of Salem Parks and Transportation Services Division.
  5. Special Use / Rentals
    1. Ballfield rentals shall be offered for groups desiring additional practice or game space. These rentals may include games and practices for middle and high school teams, tournament teams, and local college and university teams.
  6. Maintenance
    1. At times, it may be necessary to take one or more ballfields “off-line” for maintenance or safety purposes. In most cases, advance notice will be provided. In some cases, an emergency ballfield or facility closure may be initiated without advance notice.
  7. Rental Guidelines
    1. Renting the Wallace Marine Park Softball Complex allows the permittee use of the softball complex and its support facilities only. Exception: Concession stands. Those permittees desiring to extend the limits of their event into other recreation areas within Wallace Marine Park are subject to additional permit requirements and the rules and regulations as set forth in the Park, Streets, and Public Open Spaces Administrative Rules and Regulations.

Section 5: Special Requirements

  1. Certificate of Insurance
    1. Certificate of Insurance is required for all event sponsors, hosts, food and beverage vendors, contractors, or any other persons or companies the City of Salem’s Risk Manager identifies. All permittees who hold an event open to the general public, with or without a fee, will be required to provide general liability insurance for bodily injury and property damage at a minimum of $2 million naming the City of Salem and its officers, employees, and agents as additional insured.
  2. Legal Requirements
    It is the permittee’s responsibility to comply with all legal requirements when staging an event. Any one or combination of the permits and processes which may be required are as follows:

    1. Tents/Canopies
      A building permit and Salem Fire Department approval must be obtained whenever a tent over 400 square feet which is enclosed on two or more sides or a canopy over 1,000 square feet is going to be utilized for an activity at a public facility.

      1. A minimum of four weeks prior to use, the applicant must:
        1. Complete an application for tent or canopy permit.
        2. Submit two sets of plans to the City of Salem’s Permit Application Center, 555 Liberty Street SE, Room 3220, Salem, Oregon. Plans must include size of tent/canopy, exit locations, list of materials to be inside of tents, plot plan with dimensions to building, structures, and other important items.
        3. Remit $110 permit fee.
      2. Plans will be reviewed by the City of Salem Building and Safety Division, Fire Marshal, Police, Code Compliance, and Parks and Transportation Division.
        1. Following review by the Fire Marshal, the permittee will be contacted to obtain plans and permits.
        2. The permittee will be responsible for complying with directives from the Fire Marshal and/or the Building and Safety Division.
        3. A final inspection is required prior to occupancy.
    2. Street Vendors, Peddlers, and Mobile Food Units
      Street vendors, peddlers, and mobile food units are required to complete an application and permit process through the City’s Permit Application Center. Vendors, peddlers, and mobile unit operators must provide proof of insurance, comply with all related State and County Health Department requirements, and meet requirements of the Uniform Fire Code.
    3. Photography
      A Special Use Permit is required for all commercial filming and photography in City of Salem parks, streets, open spaces, or recreation facilities. A Special Use Permit can be obtained through the City of Salem Public Works Department.
    4. Vendors/Concessionaires
      Food vendors are prohibited in City parks unless part of an approved event or approved by the City of Salem Parks and Transportation Services Division. If facility use includes permission to have sales, all vendors associated with the event must be within the boundaries of the event and must display their Short-Term Concessionaire’s Permit at all times. Permits may be obtained from the Public Works Department, 555 Liberty Street SE, Room 325, Salem, Oregon.
    5. Complaint Resolution Process
      Complaints relating to general public use of the Wallace Marine Park Softball Complex will be directed to the City of Salem Recreation Supervisor. Complaints requiring immediate action will be referred to the appropriate staff for review and follow-up.

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